How to View Bottleneck Analysis

Kofi has 28 completed beats through his "Beat Production" process. His Advanced Analytics screen shows that "Sound Selection" averages 3.1 days — more than 3x longer than any other stage — so he knows exactly where to focus his process improvement efforts.

Prerequisites

• You need at least 3 completed items (songs/albums that have reached the final stage) to see timing insights. Until then, the Dashboard shows a "not enough data yet" message.
• Advanced analytics (bottleneck charts, velocity metrics) require a Plus or Pro subscription.

Steps

1. Go to the Dashboard tab.

2. Find the timing card for your process — it appears once you have 3+ completed items. It shows:

   • Average time per stage across completed items
   • Total average time per item

3. Look for the bottleneck indicator — the stage with the highest average duration is highlighted with a visual marker. This is your current bottleneck.

4. For Plus/Pro subscribers: Tap "Advanced Analytics" to open the full view:

   • A bar chart showing average time per stage for the selected process
   • Velocity metrics (items completed per month, with trend direction)
   • Time comparison across completed items to show whether you're getting faster

5. Interpret the data:

   • A stage that averages 3x or more longer than others is a significant bottleneck
   • High variance in a stage (some items fast, some very slow) suggests inconsistent practices at that stage
   • Upward velocity trend means your throughput is improving

Expected Outcome

• Timing card shows average time per stage and total average per item
• Bottleneck stage is visually highlighted
• Plus/Pro subscribers see the full bar chart and velocity trend

Acting on Bottleneck Data

Once you identify a bottleneck:

• Consider splitting that stage into two smaller stages to make the work more manageable
• Add done-criteria to the bottleneck stage to clarify what completion means
• Modify the process (Processes tab → edit) — modifying a process based on data is one of the criteria for reaching "Mastering" level

Tips

• Kofi's example: his "Sound Selection" stage was his bottleneck at 3.1 days. He considered splitting it into "Sample Sourcing" and "Sound Design" to give each sub-task its own stage and timing visibility.
• Timing data only exists for items tracked through the app — songs you completed before installing the app won't contribute to calculations.
• Data from 3 items is the minimum; 10+ items gives you more reliable averages.